Managing a business means keeping up with a lot of things – employees, payroll, accounts, product inventory, marketing, compliance, taxes, and more. For many businesses, managing employee expenses is something that has to be dealt with as well. And in a lot of instances it can bring with it some serious headaches and hassles. Just keeping track of employee expense receipts is enough to stress out even the most level-headed business or payroll manager at times. Luckily, keeping track of receipts doesn’t have to be such a huge ordeal.
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There are two main ways to keep track of receipts. The first is the traditional method that is done manually. Employees must keep track of their receipts while on the road, and then report them upon the end of a business trip through a manual expenses report. It’s worked for years, obviously, but the fact is that it’s not really the best way to keep up with employee expense accounts. The issue is that a lot of errors can arise – totals may not match up, receipts could be lost, currency exchange rates may be handled wrong, and more. It adds a lot of work to anyone involved in the process.
Today, using expense report programs like ExpensePoint makes a lot more sense. These programs utilise simple to use software programs to keep track of receipts, manage employee travel expenses, and more. They even allow businesses to approve or deny expenses with a single mouse click and then track the expenses on an ongoing basis.
Luckily, keeping track of receipts doesn’t have to be such a huge ordeal. There are two main ways to keep track of receipts. The first is the traditional method that is done manually. Employees must keep track of their receipts while on the road, and then report them upon the end of a business trip through a manual expenses report. One thing you learn over the years, both personally and as a business owner, is that keeping receipts is essential. Here's the secret: You don't need to both.
Obviously, using good expense tracking software makes a lot of sense. These programs have everything needed to get results including spreadsheets, templates, claim forms, report displays, and more all built into the program for easy use.
ReceiptBox 2.2 - is a very easy to use application designed to help you keep track of your receipts. Features: Organize your receipts into multiple. Track all types of documents including bank receipts to keep track of your money. Budgeting is easy when your bank receipts and expenses are in the same place! Merchant and Custom Category Manager.
It’s pretty apparent that systems like ExpensePoint offer a better way to keep track of receipts and expense forms, but there’s one more thing to remember as well. To maximise the results of a good online expense tracking program you’ll want to make sure you use an online program. These systems let your employees manage their expenses and let you review them from anywhere – not just a single computer in the office. You can even upload apps to mobile phones or tablets and use them to track expenses while employees use them to upload expense forms while on the go.
You don’t have to stick with the old fashioned way of doing things. Online software programs can simplify your business in a big way, and will make it easy to keep up with all of your receipts.
Are you one of those people who spends a lot of time looking for a receipt whether it was for personal or business use?Receipts are a proof of transaction or purchase made and are invaluable to keep a good financial backbone. Many people tend to pile up receipts over time that leads to a complete mess which is nearly impossible to sort out.
When thinking of how to organize receipts for business or personal use, think of a system that is easy to use, simple to recall, quick in filing papers, and easy to locate what you need. No system for recording receipts is perfect and each one has its flaws. The best way to deal with receipt tracking is to convert them into digital form.
Paper receipts are not made from the best paper; they are frail and don’t last very long. Paper receipts are prone to wear and tear; they are easily lost and destroyed. Keeping all receipts in one place will make it much easier to store and record. Digitizing all paper receipts is the best way to help manage different receipts.
Using software like Evernote, keeping track of receipts is easier. Evernote can scan and record any receipt within seconds. It uses less storage space with many options to tag and keeps every receipt safe. Following are the best ways to keep track of every single receipt easily:
ShoeBoxed
Shoeboxed is an effective mobile app available for Android and iOS that allows scanning of receipts with the phone camera. It uses the phone camera to scan a paper receipt extracting all the information needed to keep track of any receipt. For more services, Shoeboxed offers a chance to have the receipts reviewed by certified professionals who can review five receipts each month. The app can automatically sync to the web version of Shoeboxed which makes it easy to organize receipts for a business.
Office Lens
Internet and app savvy individuals must be aware of OneNote and its new campanion, Office Lens. Office Lens is developed by Microsoft to assist people and corporations to keep track of their receipts. Office Lens is a scanner app with highly customized integration settings with Microsoft Office and other products. It works seamlessly with Office 365 and OneNote. It gives the user more options to save the digitally scanned image as a PDF, an image in an email, or save it as a jpeg in your camera roll to organize receipts for a business. The system is very easy to use; just click a photo from the app and choose the service that’s needed and let the app do the rest.
Genius Scan iOS
Grizzly Labs has come up with a viable solution to get rid of the cluttered mess of receipts lying about in drawers. The app is integrated with many different cloud services, including OneNote. The app is very simple to use; just take a clear photo from the app using the phone camera and let the app get to work. Genius Scan will enhance the receipt in an excellent quality, allowing a high-quality copy to be stored and retrieved later. The Genius Scan app is available for both Android and iOS. The basic version supports DropBox while the premium version supports Google Drive, OneNote, Expensify, and EverNote.
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Expensify
Receiptbox 2 3 1 – Keep Track Of Your Receipts Required
Creating a business expense report was never this easy; the Expensify app has made it easier for business and home users to automatically create expense reports from receipts stored as photos. It’s possible to track the total hours worked with a single tap. The app can track mileage using a GPS system by taking a photo of the odometer in the car. The app can link up everything with the bank account or a credit card to pull transactions that do not have a receipt. The app is able to generate IRS guaranteed e-receipts.
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Receipts
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Receipts is a scanning application available on iOS only. The Receipts app scans any receipt, placing it in its allocated category. The app has the ability to keep track of spending in each category. Such a system is extremely effective in tackling account management issues. The app is available on iOS. However, without any free versions, it is a letdown for many when it comes to organizing receipts effectively.
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About Complete Controller® – America’s Bookkeeping Experts Complete Controller is the Nation’s Leader in virtual accounting, providing services to businesses and households alike. Utilizing Complete Controller’s technology, clients gain access to a cloud-hosted desktop where their entire team and tax accountant may access the QuickBooks file and critical financial documents in an efficient and secure environment. Complete Controller’s team of US based accounting professionals are certified QuickBooksTMProAdvisor’s providing bookkeeping and controller services including training, full or partial-service bookkeeping, cash-flow management, budgeting and forecasting, vendor and receivables management, process and controls advisement, and customized reporting. Offering flat rate pricing, Complete Controller is the most cost effective expert accounting solution for business, family office, trusts, and households of any size or complexity. Image resizer 1 7 download free.